Data Protection
Welcome to the Guildford College Data Protection website. Within this site, you will find the College Data Protection Policy, split into sections below:
The Designated Data Controller
Extent of the Policy
Status of the Policy
Responsibilities of Staff & Students
Data Security
Rights to Access Information
Subject Consent
Processing Sensitive Information
Examination Marks
Retention of Data
Archiving Records
Data Protection Audits
Period Review of Data Protection Policy
Appendix 1
Appendix 2
The College Data Protection Officer is Sue Clyne. She can be contacted via the following methods:
Data Protection Officer
Tel: 01483 44 8514
Email: sclyne@guildford.ac.uk
Data Protection Act 1998
Information you provide to the College will be passed to the Higher Education Funding Council for England (HEFCE), Skills Funding Agency (SFA) and the Young People’s Learning Agency (YPLA). HEFCE distributes public money for teaching and research to universities and colleges. The YPLA and the SFA are responsible for funding, planning and encouraging education and training for young people and adults in England. All are registered under the Data Protection Act 1998. Information will also be shared with other organisations for the purpose of administration, careers and other guidance, statistical and research purposes, in line with the College’s Data Protection Policy. Other organisations with which we will share information include Aim Higher; the Department for Children, Schools and Families; the Department for Innovation, Universities and Skills; Connexions; the Higher Education Statistics Agency and educational institutions and organisations performing research and statistical work on behalf of HEFCE, YPLA and SFA or its partners including IpSOS MORI. The YPLA also administers the Learner Registration Service (LRS) which will use your information to create and maintain a unique learner number (ULN). The YPLA and the SFA are also co-financing organisations and use European Social Funds from the European Union to directly or indirectly part-finance learning activities, helping develop employment by promoting employability, business spirit and equal opportunities, and investing in human resources. Further information about partner organisations and the ULN and what they do, may be found at Skills Funding Agency http://skillsfundingagency.bis.gov.uk or Young People’s learning Agency http://www.ypla.gov.uk and by following the links to data protection.
At no time will your personal information be passed to organisations for marketing or sales purposes. From time to time students are approached to take part in surveys by mail and phone, which are aimed at enabling HEFCE, the YPLA and the SFA and their partners to monitor performance, improve quality and plan future provision. Please let us know on your application/enrolment form, by ticking the relevant box, if you do not wish to be contacted by HEFCE, YPLA and the SFA or their partners in respect of surveys and research. HEFCE, the YPLA and the SFA value your views on the education or training which you receive, and will use these to help bring about improvements for learners in England. HEFCE, the YPLA and the SFA or their partners may wish to contact you from time to time about courses, or learning opportunities relevant to you. Again, please tick the relevant box on the application/enrolment form if you do not wish to be contacted about courses or learning opportunities by post.